By now, you should be seeing some regular and healthy income from your gig work. If you haven’t quite reached that point, head back to guides 5 and 6 for some more tips. At this point, it’s time to start thinking like a pro. That means choosing smart tools that help you stay organized, save time, and boost your earnings. Staying on top of your schedule with the right tools will help you achieve better earnings and keep your working week running smoothly.
Read on as we review some of the essential gig tools that will help you as a gig worker in 2025. These are tools and apps that help you work smarter and free up your time. Let’s dive in.
Why Tools Are Essential for Gig Work
Gig work demands turning your attention to multiple apps and tasks, all while tracking your income. That’s where tools come in because they can help keep you organized and working more efficiently.
Save Time
A good tool or app can help you save time. Think of scheduling apps and mileage trackers, for example. You won’t be scrambling through your emails trying to remember your shift hours.
Boost Earnings
Tracking gigs with tools will help you spot patterns and identify your most profitable gigs. It’s the most efficient way of maximizing your income from the hours you commit to gig work.
Reduces Stress
Gig work can quickly become stressful if you don’t stay organized. You could miss shifts, overlook emails, or become overwhelmed with complex spreadsheets when trying to calculate the tax you owe. Tools can help reduce this stress and confusion.
The Top Essential Gig Tools for Gig Workers
In 2025, you don’t need complicated setups to keep your life organized. A few powerful apps or tools can do much of the hard work for you. Focus on tools that are easy to use and available via your phone so you can access them from anywhere. Here are our top picks:
Google Calendar
Google Calendar is a great tool for blocking out your time for gig work and helping spot overlapping shifts. Add color-coded labels for different gig platforms to help keep things organized.
Everlance
Everlance’s app is a platform that helps you track mileage for any driving gigs you do. It’s helpful if you are logging miles for future tax deductions. Since the app works in the background and updates automatically, it’s minimal effort on your part.
Mint
Mint is an app for tracking income and expenses and is perfect for helping calculate your taxes. It will also help you see where your money is going and how much profit you make from your gigs.
Trello
Trello is a visual dashboard that will keep you organized on any longer gigs and click work. You can use checklists to stay focused and productive, spending less time managing and more time earning.
Using Tools to Streamline Your Gig Work
Downloading the tools only has the job. You need to use them consistently if you want to streamline your efforts and maximize your earnings. Here’s how to use tools effectively to manage your workstream and create good working habits:
Block Organize Your Week
Divide your working week into blocks and use this to stay focused on the task at hand. Color-code different gig apps to help you see bookings and any potential overlaps.
Use Them Daily
If you are going to use apps to track your time, mileage, or expenses, keep on top of your tracking and log in daily. Automate as much as you can so you don’t forget to log your time.
Divide Your Tasks
Use Trello to divide your work into:
- To do
- In progress
- Done
You may need other categories. For example, if you are working as a professional on Fiverr, you might want a category called waiting on a response from the client.
Review Your Efforts
Set aside 15 minutes each week to review your calendar, income, and tasks. See if you can narrow down the tasks that were most successful for you from an income point of view, as that will help you better manage your time next week.
Using Tools to Streamline Your Gig Work
Downloading the tools only has the job. You need to use them consistently if you want to streamline your efforts and maximize your earnings. Here’s how to use tools effectively to manage your workstream and create good working habits:
Block Organize Your Week
Divide your working week into blocks and use this to stay focused on the task at hand. Color-code different gig apps to help you see bookings and any potential overlaps.
Use Them Daily
If you are going to use apps to track your time, mileage, or expenses, keep on top of your tracking and log in daily. Automate as much as you can so you don’t forget to log your time.
Divide Your Tasks
Use Trello to divide your work into:
- To do
- In progress
- Done
You may need other categories. For example, if you are working as a professional on Fiverr, you might want a category called waiting on a response from the client.
Review Your Efforts
Set aside 15 minutes each week to review your calendar, income, and tasks. See if you can narrow down the tasks that were most successful for you from an income point of view, as that will help you better manage your time next week.
Task List: Taking Control of Your Time
Ready to get more organized and take control of your working day? Tick these things off your task list:
- Download Google Calendar
- Block out your gig house
- Use Everlance if you need to track mileage
- Track your bank account using Mint
- Create a Trello board to manage your current tasks
- Review your work at the end of each week
Small tools and little changes can make a big difference. You’re running your gig work like a pro now, so it’s time to move on to Guide 8.